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Power BI Dataflows best practices

Power BI Dataflows: Best Practices for Data Analytics

With millions of data available for businesses today, the need for efficient data management cannot be emphasized more. Organizations are looking at ways to optimize their data preparation workflows, from data cleansing and structuring to visualization. Power BI introduced Dataflow, taking this into consideration. 

Power BI dataflow is a powerful tool that helps users prepare and transform data without using a dedicated ETL tool or complex data integration pipeline. 

In this blog, we explore Power BI Dataflow in detail. We will also look at the best practices to turn volumes of data into actionable insights.

What is Power BI Dataflow?

Building an enterprise-grade data integration pipeline is time-consuming and complex, with guidelines and requirements. Businesses use them to connect to data sources, transform data, and prepare data to visualize. 

Power BI Dataflow from Microsoft is a data prep solution that enables users to prepare data effectively for reporting and visualization. Developers and non-technical teams can create data transformations that can be shared across different datasets. This eliminates the tedious process and overhead issues when logic changes every time. 

Simply put, Power BI Dataflow is a collection of tables with data. It can be reused across different reports within the same organization. For instance, most reports include a calendar table. Users can create the calendar table as a data flow and use it across reports instead of using a DAX code.

Some of the key features of Power BI dataflows include:

  • Available only in cloud Power BI Service and not Power BI Desktop
  • Self-service and fully managed tool
  • Acts independent of Power BI datasets
  • Can be shared with others in the organization
  • Leverages the Power Query engine and the Power Query Editor online

Advantages of using dataflows in Power BI


A key feature of Power BI Dataflow is its reusability. Power BI had a big limitation. Users had to copy code from one report to another in order to implement logic. This was time-consuming and used up resources. 

Using Power BI Dataflows, users can share transformations across multiple reports within the organization. 


Power BI Service provides highly scalable infrastructure for data processing and analytics. This allows users to handle large data volumes and create transformations as Dataflows. 

Single source of truth

Using Power BI Dataflows ensure that all reports and workloads have the same logic. Organizations can standardize their reports and dashboards, resulting in better consistency and performance.


Power BI Dataflows enable collaboration between IT teams and non-technical departments. Multiple users can access and use the same data, reducing duplication efforts. 

How to create a Dataflow in Power BI 

Dataflows are only available in the Pro or Premium version of the Power BI Service. Users can select a new workspace and then create data flows. Here are a few ways to build Dataflows:

Defining new tables

This option is good if you are building a Dataflow from scratch. You can start by importing data into the Power BI model. It will also enable the mapping of data models to common data models.

Using linked tables

This enables users to connect new dataflow with existing one so that they can use the business logic already implemented. One thing to note is that the existing Dataflow cannot be edited; a read-only version is available. This option is also useful if you want to avoid creating multiple refreshes and reduce load to the data source.

Using a computed table

In this method, users can link to a table and perform operations in a write-only manner. The resulting new table will be part of the Dataflow. This can be done in two ways: create a new query from a merge operation or create a duplicate table. 

Using a Common Data Model folder

Users can choose an existing common data model (CDM) folder created in other dataflows. On Azure Data Lake (ADLS) Gen2, Power BI Dataflows create a folder structure of the CDM. Users have to fulfill a few requirements for creating dataflows from CDM. The complexity of this process is hidden from users and looks relatively simple. 

Using import/export

This option is useful to save an offline copy or move a Dataflow between workspaces. Using import/export, users can create a new Dataflow by altering the logic of the existing Dataflow. The original remains unchanged.  

5 Power BI Dataflows best practices 

Here are a few best practices you can follow to make the most out of Power BI Dataflows. By using them, you can achieve optimal performance and better data analysis.

1. Use consistent data types 

Users should ensure that data types are used consistently in dataflows and reports. This helps avoid data errors and inconsistencies when sharing with others in the organization. 

2. Clean data before loading 

Cleaning and transforming data significantly improves performance. By leveraging Power Query, users can reduce processing time and ensure better performance. 

3. Use parameters to customize 

Based on report requirements, users can utilize parameters to customize data transformations. These parameters help create flexible Dataflows that can be personalized for different reports.

4. Test Dataflow performance 

It’s recommended to test Dataflow performance for optimization and management of reports. Users can test Dataflows with different volumes and refresh settings to identify performance issues. 

5. Use reasonable names 

Since Dataflows are shared with other teams, having a clear, descriptive name will help stakeholders and new users identify Dataflows easily. It also helps understand the content of the reports. 

When to use Power BI Dataflows?

Here are some use cases of Power BI Dataflows:

  • Involving large data volume and complex transformations
  • Data sources with different schedules of refresh
  • Data consistency across reports
  • Centralized data warehouse


Power BI Dataflows is an efficient, fully-managed tool from Microsoft to transform and prepare data. Organizations can share transformations in the form of tables and columns as a Dataflow across multiple reports. This ensures that reports are standardized and have a single source of truth. Other benefits include reusability, scalability, and collaboration. 

Dataflows can be built using multiple ways from existing tables or as new entities. Using the Power BI Dataflows best practices mentioned above, users can achieve optimal performance and valuable insights for business success.

Power BI, in general, is a popular solution for data visualization. If you are someone using the Oracle platform for data analysis, BI Connector can be a useful tool. We help organizations to analyze and visualize Oracle data in Power BI. We enable you to bring OBIEE, OTBI, OAC/OAS, and Oracle Fusion Analytics apps data to Power BI and create intuitive dashboards. This ensures improved overall efficiency, time, and cost savings.

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